FACILITIES MANAGEMENT

Axxerion is a fully integrated and web-based Facility Information Management System (FMIS). You do not need to install any software and can collaborate via the Internet with employees, customers, suppliers and partners. By using workflows you can execute processes for handling requests, orders and invoices in a consistent manner and ensure compliance to service level agreements. Axxerion provides you with a state-of-the-art solution for integrating facility management with other business processes. The advanced reporting tools and digital dashboards provide you with up-to-date information of cost and availability of your assets.

Relationship management: Up to date information on customers, suppliers and partners is essential for any organization. The customer relationship management (CRM) module helps manage your current relationship and to recruit new customers. The entire sales process is supported, from initial contact to prospect, quotation, purchase order, invoice and payment. Because everybody works on central database the information is up to date and you can track changes.

Request management: The request management module processes requests in an efficient and structured way. Customers, partners and employees can submit requests online and review the current status. You can specify a workflow for each category of request so that tasks are generated for the appropriate persons or departments. Managers can review the open requests, analyze process time and bottlenecks and check compliance to service level agreements.

Reservations: The reservation module allows you to quickly make online reservations for rooms, equipment, food and special services. You can specify one or more search criteria, such as a conference room for 10 persons with a video projector. For each reservable space or item you can define one or more rates per hour or piece so that the total cost can be calculated and cross charged. This module can also be used for reservations of professional services, hoteling and parking spaces.

E-procurement: The procurement module saves you time and money by increasing the efficiency of the purchasing process. You can keep track of suppliers and purchasing contracts and can create a catalog of products and services. You can track discounts, quantities and prices per product and see how much has been ordered and delivered. Employees can submit purchase orders online. With the OCI integration you can order items from third-party web sites.

Property management: The property module helps you keep track of leased and owned properties. You can quickly find out where space is available and which areas are leased or sub-leased. Occupants can submit maintenance requests online and workorders can be generated for internal or external service providers. You can budget, schedule and execute maintenance activities, analyze revenue and expenses and generate invoices.

Asset management: The asset management module helps you reduce life cycle cost of your assets. You can streamline purchasing, improve management of leases and maintenance contracts and schedule preventive maintenance. All information such as user, supplier, warranty, maintenance procedures and expenses are accessible via Internet. All expenses for purchasing, depreciation, leasing and maintenance are tracked so that you can evaluate the total cost of ownership.

Key management: The key management module enables you to manage the physical access of persons to areas, properties and assets. You can attach one or more locks to an object and multiple locks may have the same access code (e.g. cylinder). For each key you can define to which locks the key provides access and to whom the key has been issued. The key management module includes all functionality of the asset management module so you can upload photos and keep track of manufacturers.

Maintenance: The Computerized Maintenance Management System (CMMS) module helps reduce maintenance cost and downtime and increases the useful life of your assets. You can schedule corrective maintenance in response to requests or plan preventive maintenance based on maintenance schedules. The entire maintenance process from request, to planning, execution and invoicing is supported. You can calculate maintenance cost and book expenses against a budget.

Contract management: Every organization has to manage contracts for employees, leases, maintenance, services, sales or purchases. Axxerion helps you by ensuring that payment terms are observed and that contracts are renewed or terminated on time. The contract life cycle module helps you to quickly create contracts and to keep track of contract documents, clauses, payment schedules and critical dates. You can link contract clauses with the original text in a scanned digital version of the contract.

Financials: The financial module is fully integrated with contract management, procurement and project management. You can generate invoices and process payments via electronic banking. Incoming invoices can be scanned, booked and scheduled for internal approval and electronic payment. You can process bank bookings, automatically book prepaid cost and revenue, generate sales tax declarations, create a balance and profit and loss statement.

Reporting: One of the most important requirements for an enterprise system is the ability to quickly create reports. Axxerion has a large number of standard reports for each module. It is also possible to create your own reports and dashboards. The reports can be viewed directly in the browser and can be converted to PDF so that they can be downloaded and printed. It is also possible to import a report in Microsoft Excel for further analysis.

Workflow: Workflows enable you to execute business processes in a structured way. Tasks are automatically assigned and you can analyze the execution of a process. This improves the efficiency of your processes and the quality of service. Axxerion enables you to create workflows quickly and without any programming.